Business Manage Visa - Required Documents
Business Manage Visa - Required Documents
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Required Documents for a Business Manager Visa Application
For Business Manager Visa applications, the sponsoring company or organization is classified into one of four categories according to its size. The required documents vary depending on the applicable category.
| Category 1 |
|
| Category 2 | Organizations or individuals whose total withholding tax amount shown on the previous year’s statutory records summary report for salary income exceeds ¥10 million. |
| Category 3 | Organizations or individuals that have submitted the previous year’s statutory records summary report for employees’ salary income (excluding those falling under Category 2). |
| Category 4 | Organizations or individuals that do not fall within any of the above categories (such as newly established companies). |
Please note that a Business Manager Visa is not automatically granted simply because the required documents have been submitted.
Even for the same type of Business Manager Visa application, the documents requested may vary depending on the details of the application, the nature of the business, and the applicant’s individual circumstances.
Accordingly, the following list provides an overview of the documents generally required for a Business Manager Visa application.
Certificate of Eligibility (Bringing a Foreign National to Japan from Overseas)
Category 1
Common Documents
- Application for Certificate of Eligibility
- Self-addressed return envelope with the required postage stamps affixed for simplified registered mail
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
Documents Related to the Company
Documents proving that the company qualifies for Category 1
＜For Listed Companies＞
Copy of the Japan Company Handbook or a document proving that the company is listed on a Japanese stock exchange
＜For Companies Other Than Listed Companies＞
Copy of a document proving that the company received authorization for its establishment from the competent government authority
＜For Innovation-Creating Companies＞
A document proving that the company qualifies as an innovation-creating company under Item (a) or (b) in the middle column of the special addition section of the table prescribed in Article 1, Paragraph 1 of the Ministerial Ordinance on Highly Skilled Professionals (for example, a copy of a notice of approval for a government subsidy)
＜For Companies and Organizations Meeting Certain Requirements＞
A document proving that the company or organization meets the prescribed requirements, such as a copy of a certificate of accreditation
Category 2
Common Documents
- Application for Certificate of Eligibility
- Return envelope (standard-size envelope with the recipient’s name and address clearly indicated, affixed with the required postage for registered mail)
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
Documents Related to the Company
- Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax (bearing the tax office receipt stamp)
Category 3
Common Documents
- Application for Certificate of Eligibility
- Return envelope (standard-size envelope with the recipient’s name and address clearly indicated, affixed with the required postage for registered mail)
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
Documents Related to the Company
- Documents explaining the applicant’s proposed activities in Japan
・If employed as an employee: Employment Contract
・If appointed as a company officer: Copy of the Articles of Incorporation or minutes of the shareholders’ meeting specifying executive compensation
・If assigned to a Japanese branch of a foreign corporation or serving as an officer of an organization: Document specifying the position, period of appointment, and remuneration - Copy of the business plan that has been reviewed by a professional possessing expertise in business management and administration
- Documents describing the nature of the business
・Certificate of Registered Matters (or Articles of Incorporation, etc.)
・Company brochure or promotional materials
・Other equivalent supporting documents - Copy of the most recent financial statements
- (Where the applicant will engage in business administration) Declaration concerning the representative of the affiliated organization (reference form)
- Documents proving that any licenses, permits, or approvals required to conduct the business have been obtained
- Documents demonstrating the existence of business premises (such as a lease agreement)
- Documents demonstrating the scale of the business
・Documents relating to salary payments and a certificate of residence or similar documents proving the employment of at least one full-time employee
・Balance sheet
・Certificate of Registered Matters
・Other documents demonstrating the scale of the business - Documents demonstrating Japanese language proficiency
- One of the following documents demonstrating the applicant’s background and qualifications
・Academic credentials (degree certificate, diploma, etc.)
・Professional experience credentials (certificate of employment, etc.) - Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax
Category 4
Common Documents
- Application for Certificate of Eligibility
- Return envelope (standard-size envelope with the recipient’s name and address clearly indicated, affixed with the required postage for registered mail)
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
Documents Related to the Company
-
Documents explaining the applicant’s proposed activities in Japan
・If employed as an employee: Employment Contract
・If appointed as a company officer: Copy of the Articles of Incorporation or minutes of the shareholders’ meeting specifying executive compensation
・If assigned to a Japanese branch of a foreign corporation or serving as an officer of an organization: Document specifying the position, period of appointment, and remuneration - Copy of the business plan that has been reviewed by a professional possessing expertise in business management and administration
-
Documents describing the nature of the business
・Certificate of Registered Matters (or Articles of Incorporation, etc.)
・Company brochure or promotional materials
・Other equivalent supporting documents - Copy of the most recent financial statements
- (Where the applicant will engage in business administration) Declaration concerning the representative of the affiliated organization (reference form)
- Documents proving that any licenses, permits, or approvals required to conduct the business have been obtained
- Documents demonstrating the existence of business premises (such as a lease agreement)
-
Documents demonstrating the scale of the business
・Documents relating to salary payments and a certificate of residence or similar documents proving the employment of at least one full-time employee
・Balance sheet
・Certificate of Registered Matters
・Other documents demonstrating the scale of the business - Documents demonstrating Japanese language proficiency
-
One of the following documents demonstrating the applicant’s background and qualifications
・Academic credentials (degree certificate, diploma, etc.)
・Professional experience credentials (certificate of employment, etc.) - Documents explaining why the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax cannot be submitted
Change of Status of Residence (Changing Visa Category)
Category 1
Common Documents
- Application for Change of Status of Residence
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
Documents proving that the company falls under Category 1
・For listed companies: A copy of the Japan Company Handbook (Shikiho) or other documentation proving that the company is listed on a Japanese stock exchange
・For non-listed companies: A copy of a document certifying that the company has received authorization for establishment from the competent government authority
・For innovation-promoting companies: A document certifying that the company qualifies as an innovation-promoting company
・For companies meeting certain prescribed conditions: A document certifying that the company satisfies the applicable prescribed conditions
Category 2
Common Documents
- Application for Change of Status of Residence
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax (bearing the tax office receipt stamp)
Category 3
Common Documents
- Application for Change of Status of Residence
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
- Documents explaining the applicant’s proposed activities in Japan
・If employed as an employee: Employment Contract
・If appointed as a company officer: Copy of the Articles of Incorporation or minutes of the shareholders’ meeting specifying executive compensation
・If assigned to a Japanese branch of a foreign corporation or serving as an officer of an organization: Document specifying the position, period of appointment, and remuneration - Copy of the business plan that has been reviewed by a professional possessing expertise in business management and administration
- Documents describing the nature of the business
・Certificate of Registered Matters (or Articles of Incorporation, etc.)
・Company brochure or promotional materials
・Other equivalent supporting documents - Copy of the most recent financial statements
- (Where the applicant will engage in business administration) Declaration concerning the representative of the affiliated organization (reference form)
- Documents proving that any licenses, permits, or approvals required to conduct the business have been obtained
- Documents demonstrating the existence of business premises (such as a lease agreement)
- Documents demonstrating the scale of the business
・Documents relating to salary payments and a certificate of residence or similar documents proving the employment of at least one full-time employee
・Balance sheet
・Certificate of Registered Matters
・Other documents demonstrating the scale of the business - Documents demonstrating Japanese language proficiency
- One of the following documents demonstrating the applicant’s background and qualifications
・Academic credentials (degree certificate, diploma, etc.)
・Professional experience credentials (certificate of employment, etc.) - Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax
Category 4
Common Documents
- Application for Change of Status of Residence
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
- Documents explaining the applicant’s proposed activities in Japan
・If employed as an employee: Employment Contract
・If appointed as a company officer: Copy of the Articles of Incorporation or minutes of the shareholders’ meeting specifying executive compensation
・If assigned to a Japanese branch of a foreign corporation or serving as an officer of an organization: Document specifying the position, period of appointment, and remuneration - Copy of the business plan that has been reviewed by a professional possessing expertise in business management and administration
- Documents describing the nature of the business
・Certificate of Registered Matters (or Articles of Incorporation, etc.)
・Company brochure or promotional materials
・Other equivalent supporting documents - Copy of the most recent financial statements
- (Where the applicant will engage in business administration) Declaration concerning the representative of the affiliated organization (reference form)
- Documents proving that any licenses, permits, or approvals required to conduct the business have been obtained
- Documents demonstrating the existence of business premises (such as a lease agreement)
- Documents demonstrating the scale of the business
・Documents relating to salary payments and a certificate of residence or similar documents proving the employment of at least one full-time employee
・Balance sheet
・Certificate of Registered Matters
・Other documents demonstrating the scale of the business - Documents demonstrating Japanese language proficiency
- One of the following documents demonstrating the applicant’s background and qualifications
・Academic credentials (degree certificate, diploma, etc.)
・Professional experience credentials (certificate of employment, etc.) - Documents explaining why the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax cannot be submitted
Extension of Period of Stay (Visa Renewal)
* If your employer or affiliated organization has changed, the required documents are the same as those for a Change of Status of Residence application.
Category 1
Common Documents
- Application for Extension of Period of Stay
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
Documents proving that the company falls under Category 1
・For listed companies: A copy of the Japan Company Handbook (Shikiho) or other documentation proving that the company is listed on a Japanese stock exchange
・For non-listed companies: A copy of a document certifying that the company has received authorization for establishment from the competent government authority
・For innovation-promoting companies: A document certifying that the company qualifies as an innovation-promoting company
・For companies meeting certain prescribed conditions: A document certifying that the company satisfies the applicable prescribed conditions
Category 2
Common Documents
- Application for Extension of Period of Stay
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax (bearing the tax office receipt stamp)
Category 3
Common Documents
- Application for Extension of Period of Stay
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
- Copy of the most recent financial statements
- Certificate of Registered Matters
- (Where the applicant is engaged in business administration) Declaration concerning the representative of the affiliated organization (reference form)
- Documents proving that any licenses, permits, or approvals required to conduct the business have been obtained
- Documents relating to salary payments, a certificate of residence, and other materials proving the employment of at least one full-time employee
- Documents demonstrating Japanese language proficiency
- A document describing in detail the applicant’s business management or administrative activities during the most recent period of stay (no prescribed format)
* If there have been any changes since the previous application for status of residence, the document must include an explanation of the reasons for those changes. - Resident Taxation Certificate (or Tax Exemption Certificate) and Resident Tax Payment Certificate showing total annual income and tax payment status
- The following documents demonstrating the affiliated organization’s compliance with its tax and public payment obligations
- Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax
Category 4
Common Documents
- Application for Extension of Period of Stay
Documents Related to the Applicant (Foreign National)
- Photograph (4 cm × 3 cm)
- Original passport (for presentation)
- Original Residence Card (for presentation)
Documents Related to the Company
- Copy of the most recent financial statements
- Certificate of Registered Matters
- (Where the applicant is engaged in business administration) Declaration concerning the representative of the affiliated organization (reference form)
- Documents proving that any licenses, permits, or approvals required to conduct the business have been obtained
- Documents relating to salary payments, a certificate of residence, and other materials proving the employment of at least one full-time employee
- Documents demonstrating Japanese language proficiency
- A document describing in detail the applicant’s business management or administrative activities during the most recent period of stay (no prescribed format)
* If there have been any changes since the previous application for status of residence, the document must include an explanation of the reasons for those changes. - Resident Taxation Certificate (or Tax Exemption Certificate) and Resident Tax Payment Certificate showing total annual income and tax payment status
- The following documents demonstrating the affiliated organization’s compliance with its tax and public payment obligations
- Copy of the previous year’s Statutory Records Summary Report for Salary Income Withholding Tax
- Certificate of exemption from withholding tax for a foreign corporation, or other documents proving that withholding tax is not required
